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CLOSER
Discover the power and
flexibility of a fully-integrated and interactive accounting system designed
exclusively for government contractors. CLOSER tailors the functions of Project
Management, General Ledger, Payroll, Accounts Payable, Accounts Receivable, and
Purchase Order Modules to the unique and specialized needs of organizations
working with the Federal Government.
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───────── CLOSE ENOUGH FOR GOVERNMENT WORK ...
───────── JUST GOT CLOSER
With over 30 years development time in
CLOSER our product is unparalleled in the industry in terms of price,
performance, and capabilities. The software is able to support small companies
running at a single user PC level to medium sized company supporting multiple
users. It runs on a broad range of computer hardware and is designed to grow
with your company.
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───────── DESIGNED BY INDUSTRY EXPERTS
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We understand your particular requirements
-- our staff has actual experience in both government contracting companies and
in public accounting. This ensures your business concerns are addressed and
answered with the most efficient and effective solutions possible.
Information is entered only one time and is retained on-line for an entire year;
thus enabling you to furnish management, project directors, and auditors with
the timely information they require in the format they need to see it.
CLOSER is easy to use. The software is menu-driven and has considerable editing
capabilities to prevent errors during data entry. This means there is never a
suspense account to worry about! Just enter and post any data and all subsidiary
records are immediately updated. The information is accurate and current at all
times.
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───────── KCS SUPPORT - CLOSER AND YOU
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KCS offers a complete range of support
services including on-site training, on-going telephone support, problem
solving, and new requirements. Our support begins before installation with a
thorough evaluation of your unique requirements. We regularly perform system
reviews and updates. KCS develops and incorporates the features today's
government contractor demands to compete for business.
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The primary focus for the General Ledger Module involves
activity for General Ledger Transactions, the Chart of Accounts
(Trial Balance), and the Budgets Accounts and Financial Reporting. The
flexibility of the Chart of Accounts allows up to 13 distinct accounting
periods for any given Fiscal Year. The advantage of breaking
the Fiscal Year into thirteen 4-week accounting periods enables
more accurate comparison of Historical Cost (This Year vs. Last
Year) when printing Financial Statements.
Several features built into Transaction Files allow
subsidiary file references (Accounts Payable Invoices, Vendors Purchase
and/or Payment History, Contract Line Item Cost Information, etc.) to
automatically be updated when posting General Ledger Transactions. These processes allow for up-to-date information at
the touch of a button. No other processing is required to rapidly
obtain precise and accurate information for the various
subsidiary records.
Activity is summarized by accounting period in the Chart of
Accounts, and transactions are stored on-line for the entire fiscal year.
The transactions may be sorted by any of the fields contained within
each transaction, and they may be printed in the format of a General
Ledger. A detailed General Ledger may be printed for any Account, or range
of Accounts, for any period.
Budgets may be entered for each accounting period, by Account.
Several pre-defined functions enable the transition of actual costs from
the Chart of Accounts to flow into the Budget Records, allowing for quick
development of budget information.
User-defined financial statements may be printed,
comparing budget to actual for any period (month, quarter, year, etc).
GENERAL LEDGER DETAIL
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The
 Accounts
Payable process involves entering A/P Invoices, which in turn creates a
General Ledger Transaction used to update the Chart of Accounts and, if
applicable, the Contract Records for the
direct costs incurred. Accounts Payable Invoices may be paid selectively by
the Vendor or by Accounts Payable Invoice Due Date, creating a Disbursement Transaction
used to print Accounts Payable checks and also to record the payment in the
Chart of Accounts.
ACCOUNTS PAYABLE DETAIL
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The work performed in the
Project Management Module involves maintenance of the Contract Cost
and Contract Description Records, the printing of the Project Status Cost
and Billing Reports from data created in the other modules, and the
creation of the applied burden transactions that will be posted to the General
Ledger.
Billings and Receipts transactions may also be entered in this
module. In order to print the Accounts Receivable Aging and Detailed Direct Cost
reports, the transactions may be sorted by Contract Number, the General Ledger
Account, Invoice Reference Number, and Date.
PROJECT MANAGEMENT / ACCOUNTS RECEIVABLE
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The
Payroll process revolves around the Employee Record and the Timecard File.
Timecards are entered from the employees' time sheets and update the
Employee Records to generate paychecks. The timecards are stored by both
employee and by charge number allowing for Employee, Direct, and Indirect
labor reports to be printed without sorting. Timecards are maintained in
detail for the entire fiscal year and are also used to print the project
management reports.
PAYROLL
DETAIL
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